If we launch in 2010, the IT industry faces three major challenges. What makes it so important that are not on the radar of most companies. In this report, will be the second challenge that we as an industry, are ignored. Although I can not answer, my hope for these items are just the questions and dialogue within the IT community, how to start the search for answers.
Your digital copy machine can not keep secrets
You'll never guessWho is your foot entry door with sensitive information. Yes, it is the man who rents the machine copy. When the digital copying machines to be replaced or exit a lease, which are the front wheel with a disc full of images scanned, printed, copied or faxed.
Digital copiers can erase their hard drives, which at the end of their leases, the images in the UK the wheels, a copier is out of your front door. The newer machines can make copies of the data unreadable for the copier itselfbut data are still on the disk! If by chance a networked digital copier, the additional information stored in the copier, such as IP addresses, IP addresses of DNS servers, e-mail, etc.
A company called Digital Copier Security, Inc. (DCSI) is a pioneer in raising awareness of this security hole that exists in most companies. DCSI argue that they have achieved, "off lease copiers, which drives them nuts with properties scanning and recoveryThousands of pages of documents intact. Here are some examples of what he had regained.
A house full refinance applications, including full name, SSN, current employer, previous employers, bank account information, etc.
A spreadsheet with the names of employees and the company has issued the credit card numbers.
Full tax return
Confidential records of medical
Confidential Executive Business Report
More than 20,000 documents were retrieved from a single disk
YesNever allow a salesperson to run the data center with an on-removed hard, but it happens every day with a digital copier.
Even think of removing the disk before the copy machine to do it would ruin Photocopying and terminate the lease. You will be responsible for the full cost of the copier. Do not expect the copier technician to clean the device or not, they do not have the technical knowledge on how information isstored or how they want. Most engineers believe that the copier is reconciled when the page is no longer visible to the viewer. Do not fall for their ignorance on this subject. Not have the responsibility to take the pressure that can guarantee the lease does not require them to use this service will not deliver.
This is one of the greatest risks American companies, but I have found a company with the security policies for digital copiers. Most of the end of the lease photocopiersSales abroad, that the recipients of these copiers (and data) are not covered by the law of the United States.
Do you know who your old computer, digital copy, and all the data on your hard drive?
How many digital copy machines, which are willing to assume a lease? How will you ensure your data does not go off site with the copy machine? How are your competitors or hackers to ensure that they will not get the data using the old copier? Are at risk of legal action fromemployees or suppliers of machines for copying whom? This is a security issue that we can not ignore, and it is a question without an easy solution. The options available are limited and can be costly for companies with more copiers. DCSI offers a certification scrubbing disk. Another option is to buy a "safety kit", which is expensive and not easy to use. The device is so difficult that most of the companies to remove them over time.
If your business is regulated by SOXAgriculture, HIPAA, FERPA, or the FTC red flag, a crime can be interpreted, when the digital copier leaves the possession and control. Given the cost of fines, penalties, notification of the public, monitoring of credit, and which give a corporate image. Prudent to ensure that these machines should be a top priority for any business.
As you can see from this series, has three most pressing challenges: old paradigms that cripple businesses, digital copier and security "Part 3" subject to the finalArticles in this series. These challenges are easily ignored and to this day. But to ignore the challenges that simply puts your company in constant risk of crisis. In 2010, we must take steps to our exposure to the answers to these challenges is limited. As I said before, my intention is to open the door for dialogue. Let us now floodgates. I would encourage you to take your ideas and put me in a conversation about this topic attend.